Privacy Policy

1. Introduction

This Privacy Policy aims to explain how and why Biotech Future Forum (in following text referred to as the “Conference”), as the data controller, processes your personal data and the measures it takes to ensure your data is secure and protected. The processing of personal data is carried out in accordance with the Law on Personal Data Protection of the Republic of Serbia. By accepting this Privacy Policy, you agree to the use of your personal data under the terms stated in this Policy.

2. Legal Basis for Processing

Personal data is processed only when there is a legal basis for it: Legal obligation to perform tasks in the public interest or execution of legally prescribed powers, For the purposes of executing a contract, User consent, Protection of the vital interests of users, Legitimate interest of the Conference.

The legitimate interest of the Conference includes:

• Detection and prevention of fraud
• Protection of individuals, operations, and assets of the Conference
• Improvement of products and services

3. What Personal Data We Collect

• Personal Data: name and surname, country, identification document number.
• Contact Data: email address, phone number.
• Technical Data: IP address, browser type and version, operating system, internet service provider, time and date of page visits, location, pages visited, mobile phone identifier, number of clicks (for user movement analysis on the website, trend analysis, website administration, collection of useful and comprehensive demographic information).
• Publicly Available Data: data publicly disclosed in any way, such as on websites or social networks.
• Other Data: cookies, third-party cookies.

4. When We Collect Your Data

We collect your data during:

• 4.1. Registration on our website: When registering for the conference, you provide data used to verify conference attendees to prevent fraud and malpractices. The required personal data include:
  • Name and Surname
  • Email address
  • Phone number
  • Residence (country)
  • ID card or passport number
  • Organization
  • Position within the organization
• 4.2. Using our services (website usage): The Conference collects data from website visitors at https://biotechfutureforum.gov.rs to better understand user needs and improve products and services. The collected data includes:
  • Time and date of page visits
  • Pages visited
  • Browser type and version
  • Visitor’s IP address
  • Mobile identifier if accessed from a mobile phone.

We use cookies to provide a fully functional service and high-quality content. Cookies are small text files transferred to the visitor’s computer to track the usage of certain pages. If cookies are disabled on the user’s computer, the user can still use the site, but the service functionality will be partially limited. For more information, see the Cookie Policy.

• 4.3. Fulfilling legal obligations: The Conference may process your data to fulfill legal obligations and comply with regulatory requirements, i.e., requests from authorized public bodies and competent authorities.
• 4.4. Notifications: Occasionally, we will send notifications related to the conference to your email address. The content of the notifications is tailored to your needs.
• 4.5. Advertising on third-party sites: We use third parties that collect data about visitors to their applications and websites through their cookies, web beacons, and other technologies related to your online activities to understand your interests and advertise accordingly. We provide space on third-party sites, and our ads may appear when the third party deems our ad relevant to your interests based on the information they have collected. We do not provide your personal data to advertisers or third-party sites that publish our interest-based ads. However, they may collect some of your personal data through the use of their site (such as the article read, type of ad clicked, etc.) or through data analytics platforms (Google Analytics), and they may tailor the advertising material published on their sites according to your interests. Third-party advertisers or advertising companies working on their behalf sometimes use technology to advertise on our behalf. In such cases, they automatically receive your IP address. They may also use cookies to measure the effectiveness of their ads and personalize the advertising content. We do not have access to or control over the cookies that advertisers or third-party sites may use, and our Privacy Policy does not cover their data handling. For more information on their privacy policies, please contact them directly.

5. Recipients of Personal Data

The Conference forwards users’ personal data to other recipients solely based on legal obligations and compliance with regulatory requirements, i.e., justified requests from competent authorities or in case of the establishment, exercise, or defense of legal claims.

6. Where We Store Personal Data

Your personal data is stored on servers located in the territory of Serbia. If the data we collect from you is transferred to a recipient, these data recipients will store your data. We strive to ensure that your personal data is handled in accordance with this policy and that data recipients have the same or similar organizational, technical, and personnel measures as we do. Some of the data recipients with whom we share your personal data may have servers located outside the territory of the Republic of Serbia, but in such cases, adequate levels of protection are ensured with appropriate data protection measures in place.

7. Data Retention Period

We retain your data only as long as necessary to achieve the purposes or fulfil our legal obligations. We store your personal data for the period in which you are a user of our services, i.e., until the conference is held. After the conference, your data will be deleted.

8. User Rights

Depending on the type and legal basis of the processing, you can actualize the following rights regarding the processing of personal data:

• Access to personal data
• Correction of personal data
• Deletion of personal data
• Portability of personal data
• Restriction of personal data processing
• Right to object
• Right to file a complaint with the Commissioner for Information of Public Importance and Personal Data Protection
• Right to file a lawsuit in court
• Right related to automated individual decision-making and profiling.

9. Personal Data Security

Biotech Future Forum protects personal data with appropriate organizational, technical, and legal protection measures. When determining these protection measures, we always consider the amount, type, and sensitivity of the data, as well as other circumstances that affect the assessment of potential risks to your rights and freedoms. We demand the same level of responsibility and security from our contractual partners (processors).

10. Contact

For any questions, requests, and complaints related to the protection and processing of personal data, you can contact our customer service in one of the following ways: Email: office@biotechfutureforum.gov.rs

We have also appointed a Data Protection Officer who you can contact at office@biotechfutureforum.gov.rs. The Data Protection Officer is responsible for supervising the legality of personal data processing, protecting the rights and freedoms of users (and other individuals whose data we process), and advising responsible persons on best practices in the field of personal data protection. Each received request will be resolved as soon as possible, and no later than 30 days from receipt. When contacting us and making the stated requests, we will make reasonable efforts to verify your identity and prevent unauthorized processing of personal data.

This version of the Privacy Policy was last updated on 10.07.2024.